Powerful PTO Tracking Software

A robust, configurable system that’s also easy to use. It’s why our customers love us.

We help real businesses streamline their PTO tracking and more.

PTO Tracking Software

Customizable Time Off Policies

Create unlimited numbers of leave policies, including vacation, sick, personal, unpaid, holidays, and even walk your dog days.

Powerful, customizable policy settings

Create sophisticated, per-policy rules for carry over of unused time, maximum balances, waiting periods, and more.

Automated, flexible accruals

Our PTO software supports automatic accruals, including years-of-service tiers.

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Paid Time Off Tracker

Easy PTO Requests

No more paper forms or spreadsheets. Our time off tracking system makes submitting PTO requests a breeze.

Simple self service

Employees submit time off requests online, then email notifications are immediately sent to either managers or HR staff. Employees can view their account balances in real-time, as well as status of pending requests, and full transaction histories.

Minimize time off conflicts

Employees can create requests directly from the company calendar minimizing time-off conflicts. Emails to approvers also include a list of others scheduled to be off on the same dates.

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PTO Tracker with Easy Approvals

Easy Approvals

Approve or deny requests with one click.

Receive electronic request notifications

Automatically receive an email with a summary of the request, a list of other employees scheduled off during that same period, and links to approve or deny the request in our PTO tracker. Optionally send notifications of approved time off alerting key employees when staff will be out.

Automatic updates

Approved requests automatically update the company calendar and employee record. Employee vacation tracking, sick time tracking, and other paid time off tracking is automated and error-free.

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Interactive PTO Calendar

Interactive Calendar

Our PTO tracking software lets you create, view, and approve requests right in the calendar.

Customizable visibility

Knowing who’s in or out of the office isn’t an issue anymore. Visualize all staff leave time right in the shared calendar.

Calendar integration

Connect our PTO tracker to your Outlook or Google calendar, giving you critical time off info at your fingertips.

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Automated Paid Time Off Tracker

Automation for Employer and Employee

Save time and eliminate paperwork.

Self service

Employees and managers can access their time off data anywhere, anytime. Spend less time answering questions and more time being productive.


Reports on balances, time off requests, transactions, and employee stats. Export or print reports using formats such as PDF, or CSV for import into payroll, timecard, and core HR systems.

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What Our Customers Say

“Tracking PTO in Built for Teams has made everyone's lives easier. Employees love having quick access to days used and days remaining, while management appreciates having accurate information and reports at their fingertips.”

Lorrie HarrisonHR & Recruiting, Biolite

“Built for Teams has saved us hours in wasted time from hand-entering and paper tracking benefits hours. Overall, the amount of HR management time you can cut off your workday is worth every penny. ”

Nicky GobleDirector of Operations, Lost Coast Communications

“Built for Teams has met all of our time off tracking needs, reducing administrative effort in tracking employee time by 25%. The customer service we receive from Built for Teams is exceptional.”

Christine SoghomonianDirector of Information Systems & Operations, Mt. Sinai Adolescent Health Center


Pricing starts at just $30/month, with no contract required. Discounts are available for non-profits and larger companies.

Our platform is highly-customizable, allowing us to create a package that only includes the features you need today. As your needs change we can easily upgrade your account to include additional features.

Start a chat with us to get a custom quote!

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Let our team save you time and demonstrate how Built for Teams can benefit your organization. Our no-pressure demos take about 20 minutes.

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Or, start a free trial. No credit card required.